Run a Candidate Rediscovery Campaign

A candidate rediscovery process should make the request, the evidence, the owner, and the next action visible before a candidate is affected. A campaign record for past candidates, consent, relevance, and follow-up.

Set the candidate rediscovery scope

Start by naming the event that creates a record. A record should enter because a defined condition occurred, not because someone remembered to add a task. Record the role, the candidate or request, the source, the owner, and the evidence expected at intake.

The main risk is that an old candidate can be contacted without current consent or role relevance. A written rule keeps routine coordination separate from selection and hiring judgment. Use a timestamp and source link rather than a later summary.

Capture the evidence

A usable record includes candidate, source, last contact, consent, role, owner, and outcome. Keep the source beside the record so another reviewer can reconstruct what was known and when.

The sourcing lead confirms the decision or exception. The recruiting support role can check the record, prepare approved outreach, and route questions, but it should not fill a gap with an assumption.

Separate preparation from judgment

Decisions about selection and consent decisions remain with the authorized owner. Use three labels in the queue: proceed under the written rule, pause for missing evidence, and escalate for a decision.

Apply the labels to real examples. A capable coordinator should know when the next action is preparation and when it is a handoff.

Run the review

Review response rate, opt-outs, and relevance. Sort by age, owner, and exception reason, and confirm that every open item has a next action.

For example, a past applicant is contacted for a new role. The review should show what evidence was available, what question remained, and who owned the next step.

Pilot one workflow

Start with one talent pool. Test the checklist on a small batch and review exceptions with the owner. Expand only after the workflow produces a reviewable record and a predictable review rhythm.

Explore the related service or continue with a related workflow.