Check a referral bonus against the program rules

The control this referral bonuses needs

A referral bonuses control begins with the requisition or candidate event that opened the case. The coordinator may assemble the source record, check the agreed evidence, and write the open question. The recruiting owner keeps every decision that changes a candidate, an offer, an interview commitment, or a hiring outcome. Remote Talent Acquisition places that boundary beside the referral bonuses queue so a new coordinator does not borrow authority from an earlier search.

The common gap in referral bonuses is a record that looks current while the source evidence is absent. A pipeline can show movement even when the scorecard, the consent note, or the approval is missing. Record the source, the date observed, the candidate reference, and the next action before the case advances. That habit lets a reviewer rebuild the file without a private conversation.

What the referral bonuses record must show

Every referral bonuses file should say who opened it, which source was checked, what changed, and who approved the close. Include the candidate reference, the role, the reviewer, the recruiting owner, and the destination. Keep the observed fact separate from the hiring interpretation. A reviewer should be able to follow that path in under a minute.

The evidence standard for referral bonuses is intentionally modest. Write the source date and mark a missing value as missing instead of filling it from memory. When two records disagree, preserve both and route the narrow question to the recruiting owner. Remote Talent Acquisition keeps the original source beside the correction note.

Where authority stops

The coordinator may prepare, check, record, and route. The recruiting owner keeps any decision that changes an offer, a candidate commitment, access, or a hiring outcome. When a referral bonuses case raises a privacy question, a bias concern, a dispute, or a request outside scope, preserve the facts and route it. A deliberate stop protects the candidate experience when the exception is real.

Access to the referral bonuses file follows a least-privilege rule. Each coordinator gets an individual account, and the permission set is limited to the written scope. The recruiting owner reviews that access when the assignment changes or the search ends. Remote Talent Acquisition records the review date with the referral bonuses file.

Exceptions that stop the case

Referral bonus exceptions should show the program rule that applies, the referral date, and the hire that triggers payment. Pause the bonus when the referrer is ineligible, the hire is outside the eligible window, or the amount does not match the published tier. Payroll confirms the rule and the finance owner approves the exception. Record the rejected claim and the reason so the same referral is not resubmitted.

If a referral bonuses exception touches an offer, a candidate commitment, a privacy question, a bias concern, or a public hiring statement, the dependent action waits for the recruiting owner. Do not infer approval from silence or from a prior similar search. The resolution should say what was decided and where the evidence lives. Keep the source, the date observed, the named owner, and the next check with the record.

How to verify and close

To verify referral bonuses, inspect the candidate record, the scorecard, the offer approval, the consent state, or the candidate-visible message. A sent email or a moved card proves activity, not that the record changed. Confirm the field or outcome the work was supposed to affect. If the destination cannot be checked, the case is not complete.

The close note records what was checked, who approved it, what changed, and what would reopen the case. The recruiting owner should be able to read one record later and explain the close without contacting the original coordinator. Remote Talent Acquisition keeps the referral bonuses close note with the source evidence. Keep the source, the date observed, the named owner, and the next check with the record.